Here’s a quick overview of the many benefits of digital faxing versus traditional methods of faxing. If you want to save money and fax more securely, read on…
Table of Contents
KEY TAKEAWAYS
- Digital faxing offers cost savings over traditional faxing methods by eliminating the need for paper, ink, and maintenance costs.
- Digital faxing services offer enhanced security features, such as encryption and password protection, to protect against the risks associated with traditional faxing methods.
- You can even send faxes from your iPhone using these apps
- Digital faxing services offer greater flexibility in terms of workflow and productivity by enabling on-the-go faxing and integrating with other software tools.
- Digital faxing services can be accessed from anywhere, using a range of devices, including smartphones and tablets.
- By switching to digital faxing, businesses and individuals can reduce their environmental impact by reducing the amount of paper and ink they use.
- Digital faxing is particularly important for industries that handle sensitive information, such as healthcare, finance, and legal services.
- Digital faxing offers a more flexible, efficient, and secure communication method than traditional faxing methods.
Faxing has been a staple of business communication for decades, but with the rise of digital communication tools, traditional faxing methods are becoming increasingly outdated.
Digital faxing, also known as online faxing or internet faxing via your phone, offers a range of benefits over traditional faxing methods, including cost savings, improved security, and greater flexibility.
As of right now, the best option – according to our tests – for digital faxing is WeFax.
In this blog post, we’ll explore these benefits in more detail, and explain why it’s time to upgrade your communication method.
Benefits of Digital Faxing
Cost Savings
One of the main advantages of using digital faxing over traditional faxing methods is the potential for cost savings.
Traditional fax machines require paper, ink, and maintenance, all of which can add up over time.
By contrast, digital faxing services offer a more cost-effective solution. And you can even do it via your iPhone. No machine required.
With digital faxing, businesses and individuals can send and receive faxes using their existing devices, such as computers, smartphones, and tablets, without the need for additional hardware or supplies.
Digital faxing services typically charge a flat monthly fee, which can vary depending on the number of faxes sent and received.
This cost, all things being equal, is usually much lower than the ongoing costs associated with running and using traditional fax machines.
In addition, digital faxing services can help businesses reduce their environmental impact, by reducing the amount of paper and ink they use.
Improved Security
Another key advantage of using digital faxing over traditional faxing methods is improved security.
Traditional fax machines transmit documents over telephone lines, which can be intercepted by unauthorized individuals. This poses a significant risk to businesses and individuals who need to send sensitive or confidential information.
Digital faxing services, on the other hand, offer enhanced security features to protect against these risks – things like built-in encryption which scrambles the content of faxes and, thus, prevents unauthorized access.
In addition, many digital faxing services require a password or PIN to access faxes, adding in an additional layer of security.
This can be particularly important for industries that handle sensitive information, such as healthcare, finance, and legal services.
Greater Flexibility
Another advantage of using digital faxing over traditional faxing methods is greater flexibility.
Digital faxing services can be accessed from anywhere, using a range of devices, including smartphones and tablets.
This means that users can send and receive faxes on-the-go, without the need for a dedicated fax machine which is great for speeding up your team’s workflow and productivity.
For example, some services allow users to schedule faxes to be sent at a later time or date, which can be useful for businesses with international clients or customers in different time zones.
In addition, digital faxing services can help businesses streamline their processes by integrating with other software tools, such as document management systems, stuff like Microsoft 365 and Google Drive, as well as all major email clients.
Wrapping Up…
The benefits of using digital faxing over traditional faxing methods are myriad. You will save money, have better security, and you’ll be able to better manage your faxes inside modern productivity applications like Google Drive and Microsoft 365.
You will save money on supplies and maintenance costs, use less paper, and, by proxy, make your business greener as a result.
By implementing things like digital encryption and password protection which help protect against hackers and anyone that might be snooping through your mail, switching to a digital fax service ensures all of your data is better protected too.
So, yeah, it’s definitely time to switch over. Here’s the best apps for sending and receiving faxes on iPhone.
