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Windows Phone 7: Office Hub overview

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All work and no play is never a bad thing, but our busy lives mean we may need to create, edit or send a document whilst on the move. Windows Phone 7 hub is exactly what you need for the job.

If you press the office hub tile on the homescreen, you’re quickly taken to the OneNote page. In here you can press the plus button to add a new note, press the all button to the left to see all your OneNotes, or for speed, the most recent note appears as a tile below.

You can then press either the plus or one of the tiles, and you are presented with the note display. At the top you can add in a title for the note, making it easier to find later on, and then below the solid line you can type on notes using the onscreen keyboard.

Like in messaging, holding down in the text area brings up a cursor above my finger. This makes editing in a particular place incredibly easy. You can also press a word, and the different suggest words you may have meant appear. To scroll through these if there are many is done by swiping right and back to the left.

The next page in the office hub is documents. From here I can see all my recent office documents, explore Word, Excel or PowerPoint, or create a new document from scratch by pressing the plus new document button. Once pressed, you can choose either a Word or Excel document. You press Word, and are presented with a text display and an onscreen keyboard. You can type here as you would a normal message, but there are a few other options.

At the bottom of the screen are four buttons. The first displays all the paragraphs in my document. Press one of these and you are instantly taken to this section of the article. Whilst in this mode, in the bottom right is a little speech mark. Any comments you or another user of the document will display here, and can be scrolled through with the left and right arrows.

Press back and you will see the second button back in the Word editor is a little speech button with a plus. This is how you add comments to a word document. Select a word or paragraph and you can then add a comment, either reminding you of something or for the benefit of other users. The add comment button is greyed out until you select a part of the text so you can’t add a comment to nothing.

For searching through a document, the equivalent of ALT + F on a desktop computer, you can press the magnifying glass, the search button. If you press it you can then type in a word and then hit return – the bottom right arrow key on the keyboard, and the document then searches for any results that match, making finding a certain part of a document a speedy process. When a result is found, you can see it is highlighted and you can then edit as above, or delete it completely with the back space key. Whilst you are in this mode, you can press the pencil button to return to writing my word document.

Press back again to return to the document and press the last paintbrush button. A menu appears with a variety of options. The first group allow me to add a bold effect to a highlighted word, letter or character. After that Iyoucan use italics, underline, cross-through, and increase or decrease the font size with the two a buttons.

Below that are three colours under highlight. Press this and the highlighted area is enclosed in a block of the colour selected. This makes outlining changes to a document obvious, or can add a bit of variety to a lengthy, word-based document.

Below highlight is font colour. Here you can press a colour and the text is changed to the colour you selected, be it red, green or brown.

On the bottom right of the screen is the three dot sign. This is where you can undo or redo any changes, send the document over email, save it if you wish to keep any changes made, and for the first time a document has been used, you can select save as to give it a specific name.

If you head out of the document and swipe once to the right, I can see something called SharePoint. This is where you can see any Microsoft SharePoint documents you have stored on the SharePoint Server 2010. To add a new one you can press the underlined here in the text, or select open URL. Type in the URL for the document you wish to add, and it will then appear in the SharePoint area for quick access. Swipe again and another page can be seen showing any other SharePoint links you have added. For when you have a lot of SharePoint documents, you can press the all button on both screens to show everything.

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