The Sony Ericsson W810i includes its own email application and allows you to send, receive and compose emails from your handset.

Since Blackberry introduced us to the delights of mobile email, virtually every other mobile phone manufacturer has brought in their own POP3 functionality. In fact POP3 differs slightly from Push email services found in many smartphones, because it allows you to choose when to log on and receive your email instead of having an always-on connection. That means you can keep data costs to minimum as well.

POP3 technology lets users retrieve emails remotely from systems not directly connected to their device or network. You’ll need to refer to your email provider to see whether it offers POP3 functionality, but currently a lot of web-based email providers offer the service, although in some cases it is only part of the premium service and not available to standard users. Currently Gmail is one of main the free email providers to offer POP3 functionality for free, Hotmail users will have to upgrade to a premium subscription. Yahoo Mail users can, at the time of writing, still activate POP3 as part of the free service, although that may be subject to change.

If you’re using a webhosting package with mail forwarding, you’re almost guaranteed to have POP3. If you’re using an office email system and want remote access to your mail, you’ll need to contact your IT department and ask if the system is configured for POP3.

You will need some information from your email provider in order to begin the set up process. You’ll also need to make sure that POP3 is available and activated – you can usually find this in your email settings. Check your provider’s settings and/or help pages and find out the following:

Email address
Username – This is usually the part before the ‘@’ in your email address, although it does vary between providers, check the settings page of your email account or ask your provider if you’re unsure.
Password - your usual email password

Incoming (POP3) server - If it's not in the table below, your email provider will be able to supply this and you'll usually find their details on their website
Outgoing (SMTP) server - This will depend on which mobile phone network you use. See the table below for details.
Note: your email provider's POP3 settings will also contain details of the Outgoing (SMTP) server. You don’t need this to receive email on and can be added later on.

Once you have this information, setting it up is easy. First press the centre button to enter the main menu. Highlight the Messaging icon and press Select (Figure 1), scroll down to E-mail and press Select (Figure 2), then scroll all the way down to Settings and press Select again (Figure 3).

By default, you may have some email settings provided by you network provider, but ignore them for now – you can always find them again later. Highlight Account Settings and press Select (Figure 4), then scroll up to Create new account and press Add (Figure 5).

• First enter an account name, for example type ‘Gmail’. Now press OK.
• Now you’ll neeed those details you found out earlier on. Highlight E-mail address and press Select. Enter your full email address for this account. Press OK (Figure 6).
• Highlight Connect using and press Select. Select your mobile network provider from the list and press Select. If you are unsure of which is the right one, contact your network provider, but normally you should be looking for the same option as you use to connect to the web, for example: Vodafone GPRS (Figure 7).
• Connection Type should already be set to POP3 by default, but if not, press Select, highlight POP3 and press Select (Figure 8).
• Highlight Incoming server and enter the Incoming server address you found out earlier. It should look similar to a website address (Figure 9).
• Highlight Username and press Select. Enter the username provided by your email provider and press OK (Figure 10).
• Highlight Password and press Select. Enter your ordinary email password and press OK (Figure 11).
• Highlight Download and press Select (Figure 12). This lets you decide how much of your email will be downloaded. By default it should be set to Header and Text, but to save more money on data fees, you can highlight Header only and press Select (Figure 13). You can also limit how much of the email is downloaded by pressing Size limit. Enter a number of less than 200 to reduce the number of kb downloaded.
• Go back and highlight Check Interval and press Select (Figure 14). This lets you choose whether you want the phone to automatically check for new emails at regular intervals of 5 minutes, half an hour, an hour… all the way up to every 12 hours. Or you can leave it set to Off, allowing you to do it manually and save on data fees. Press the Back button to return to the Account settings menu.
• If you want, you can set up an outgoing server so you can send emails as well as receive them. If you don’t want to do this right now, you can skip the next few steps.
• To set up outgoing emails, highlight Outgoing server and press Select. Enter the outgoing server address given to you by your email provider and press OK (Figure 15).
• Highlight Username, press Select and enter the same information as you did previously for Username. Now press OK.
• Highlight Password, press Select and enter the same information as you did for previously for Password. This is your ordinary email password again. Now press OK.
• You can choose to enter your name and a signature by scrolling down and highlighting Your name and Signature and pressing Select.
• Some email provider may use encryption, so you can set this up by highlighting Encryption and pressing Select (Figure 16). Choose the type of encryption your email provider requires for both incoming and outgoing mail and press Select. Normally, you’ll need to select SSL for each, although it may vary between providers. If in doubt, leave blank or check with your email provider.
• Highlight Incoming port and press Select (Figure 17). By default this should be set to 110, but different email providers may require different port settings. If in doubt, check with your email provider. Press OK.
• Highlight Outgoing port and press Select (Figure 18). By default this should be set to 25, but different email providers may require different port settings. If in doubt, check with your email provider. Press OK.
• Last of all, press Done to finish the setup. This will return you to the Account setting menu. Highlight the account name you made in step one and press Select (Figure 19).

Congratulations. You should now set up and ready to receive emails on your phone. To test it out, press Back once, scroll up to Inbox and press Select (Figure 20). This is where your emails will arrive. Press Send&rec to make the phone connect with your email provider. If you have set it all correctly you should soon see a message saying server found.

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